Relocating your office into a new place is a critical step that requires careful consideration on what items should be taken and what not. Not everything is worth the cost or effort to relocate. Chicago office movers usually suggest companies to declutter and re-evaluate their needs before moving, thus optimizing the move while streamlining operations.
This comprehensive guide by Best Price Moving presents five important items you need to stop carrying with you when transferring into another office space. This will help you to make your transition more efficient within budget.
List of 5 Items Which You Should Not Move to a New Office
● Excessive Paperwork and Files:
Paper is no longer being used for years because a lot of businesses prefer electronic methods these days. Shifting extensive amounts of paperwork, files and records is an expensive and time consuming task. It may be prudent for individuals who still heavily utilize physical documents in their work processes to digitize them before carrying out moves. This not only reduces the number of items being moved but also enhances orderliness and access in the office over time.
In addition, it is vital for those who want to keep sensitive or confidential papers to set up proper storage and shredding systems. Significant documents must be scanned and saved on the cloud so that when you move into a new office, you will not have any problem locating them.
Pro Tip: Eliminate any irrelevant paperwork and have a specialist document managing company aid with digitizing files. This can assist in conserving space and reduce the expenses which are related to transporting physical records.
● Old or Damaged Gadgets:
As technology evolves quickly over time, many places of work end up with old or faulty devices. These may include old computers, printers, telephones and other gadgets that have not been used for a long time. Moving such items to your new office is like wasting resources, as they take up a lot of space and no longer serve the business needs. Moreover, moving old technology incurs unnecessary costs.
Instead of taking these gadgets along, recycling or donation is a better option. Many electronic devices can be recycled responsibly at e-waste recycling centers, reducing the environmental impacts they cause. Some office moving companies in Chicago offer recycling services as part of their moving packages making it easier for your business to do office relocation.
Pro Tip: Conduct an audit of all office equipment and technology before moving date approaches. Determine what should be upgraded or replaced and discard the old items appropriately.
● Old Furniture:
Moving offices may be challenging, especially when considering large and old pieces of furniture. Transporting old furniture to a new location is often costly and can lead to odd aesthetics or inefficient use of space. New, ergonomic, modern furniture that aligns with the design of your new space can refresh your office environment. If you still have furniture in good condition but it no longer suits your needs, consider selling or donating it prior to the move. The majority of Chicago-based office movers provide services to discard or give away unused furniture, allowing you to eliminate old items effectively and sustainably.
Pro Tip: Before moving, measure the new office space and plan how to arrange the furniture. This helps you determine which pieces should be moved and which ones need replacement.
● Excess Inventory:
It is crucial for businesses that have physical inventory to reevaluate what needs to be transferred to their new offices. Extra inventory, redundant products, or unsold stock may occupy valuable space and incur additional moving costs. Relocating items that no longer serve a purpose in your business can lead to inefficiency and increased expenses. Instead of moving excess inventory, consider selling it at a discount, donating it, or properly disposing of it. In Chicago, there are office moving companies that can help you assess the logistics of moving your inventory and suggest how you can optimize the process.
Pro Tip: Before relocating, it is essential to conduct a thorough audit of your existing stock. Identify those items you no longer require and think about implementing a streamlined system for inventory management in your new office space.
● Outdated Marketing Content:
Old brochures, banners, posters and other marketing materials become outdated quickly. It isn’t a good idea to move them to new offices if they contain unclear logos, old contact numbers or services that you are not offering anymore, as they become unnecessary items in your new office space. Before relocating, it is important for any organization to assess its current marketing materials, discarding anything no longer relevant to the business. Also, purchase updated marketing materials representing what you currently offer and stand for as a company. This ensures that relevant, updated materials that serve your marketing needs remain in your new office.
Pro Tip: use the move as an opportunity to renew or rebrand your marketing materials. Many businesses see relocation as an ideal time for rebranding because it often coincides with a growth phase.
Hiring Best Price Moving for a Stress-free Move
In the event that you wish to relocate your office, working together with a proficient office moving company in Chicago can greatly improve the effectiveness and success of your move. Our experts at Best Price Moving can assist you in managing all the complexities associated with moving from planning to packing, transportation and installation in your new location. Moreover, we are capable of delicately dealing with office tools including computers and servers that are very fragile so as to ensure their safe arrival at the new location. Our moving company will take care of everything making your move more efficient and organized without affecting daily activities.
Conclusion:
Moving to a new office presents the perfect opportunity to prevent workplace disorganization and clutter. This transition allows you to eliminate outdated equipment, redundant documents and other necessary items, resulting in significant time and cost savings. Moreover, working with a proficient office moving company in Chicago can streamline your relocation by providing great expertise, organizational skills and proper administration of your headquarters during transit. When considering a move, carefully assess the items that are needed in your new workplace while leaving behind items that are no longer beneficial to business.